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Select the paragraph with borders or shading. On the Home tab, in the Paragraph group, choose the Borders list-box and then select Borders and Shading. In the Borders and Shading dialog box remove the borders in the Borders tab and/or remove shading in the Shading tab:. To remove all borders, you can choose the None option on the Borders tab. Click the “File” tab. On the backstage screen, click “Options” in the list of items on the left. Click “Advanced” in the list of items on the left side of the Word Options. In the “Style area pane width in Draft and Outline views” box, enter a number for the width of the pane. The keyboard command is Command + Comma. Word Preferences are found in the Word Menu in the Menu Bar. Press Command + Comma to open the Word Preferences dialog with or without a document open and whether or not the document is in Full Screen view.

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1. Applying Borders and Shading

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Applying Borders and Shading

To enhance the appearance of the text in a paragraph, you can quickly add a border and shading to selected text. When you add a border, you can specify what sides you want to include or exclude. For example, you can add a border on just the top and the bottom and leave the sides open. Shading colors the background behind the selected text or paragraph. If you want to customize borders and shading by changing line style, color, and width preferences, you can make changes in the Borders and Shading dialog box.

Apply a Border

• Select the paragraph text you want to format.
• Click the Home tab.
• Click the Borders and Shading button arrow, and then click to select the border commands to add or remove a border.

Apply Paragraph Shading

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• Select the paragraph text you want to format.
• Click the Home tab.
• Click the Shading button arrow, and then click to select the shading color you want to apply to the selected text.

Apply Paragraph Shading and Borders

• Select the paragraph text you want to format.
• Click the Home tab.
• Click the Borders and Shading button arrow, and then click Borders and Shading.
• Click the Borders tab.
• Click to select the type of Setting you want for your border.
• Click to select the type of Style.
• Apply any other options you want.
• Look in the preview box to see the new border.
• Click the Shading tab.
• Click to select the shading fill color you want to apply to your table.
• Apply any other options you want.
• Look in the preview box to see the new shading color.
• Click OK.

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A paragraph in Word is any text that ends with a hard return. You insert a hard return anytime you press the Enter key. Paragraph formatting lets you control the appearance if individual paragraphs. For example, you can change the alignment of text from left to center or the spacing between lines form single to double. You can indent paragraphs, number them, or add borders and shading to them.

Paragraph formatting is applied to an entire paragraph. All formatting for a paragraph is stored in the paragraph mark and carried to the next paragraph when you press the Enter key. You can copy paragraph formats from paragraph to paragraph and view formats through task panes.

Paragraph Alignment

Paragraph alignment determines how the lines in a paragraph appear in relation to the left and right margins. The margin is the blank space between the edge of the paper and where the text.

The easiest way to change paragraph alignment is to use the alignment buttons on the Formatting toolbar.

You can also use keyboard shortcuts. Ctrl+L= Left Align; Ctrl+R= Right Align; Ctrl+E= Center; Ctrl+J= Justify.

Line and Paragraph Spacing

Line space is the amount of vertical space between lines of text in a paragraph. Line spacing is typically based on the height of the characters, but you can change it to a specific value. For example, some paragraphs may be single spaced and some double-spaced. Single-spacing is Word’s default setting.

Paragraph space is the amount of space above or below a paragraph. Instead of pressing Enter multiple times to increase space between paragraphs, you can set a specific amount of space before or after paragraphs.

1. With the insertion point in the same paragraph, click the down arrow to the right of the Line Spacing button on the formatting toolbar. Choose 2.0 for double-spacing. Choose 1.0 to restore the single-spacing to the paragraph.
2. Right-click the first paragraph and choose Paragraph from the shortcut menu. (You can also open this menu by selecting Paragraph from the Format menu).
3. Click the down arrow to open the line spacing drop-down list and choose Double. You can see the change in the preview box.
4. With the dialog box still open, select Single from the line spacing drop down menu. Notice the change in the preview pane.
5. Choose Multiple from the Line Spacing drop-down list. In the At box, key 1.25 (highlight the text in the box and type over it). Press Tab to see the change in the preview pane.
6. Click OK. Notice that Word has added an extra quarter-line of space between lines in the paragraph.
   

Exercise:

Changing Paragraph Spacing

You use the Paragraph dialog box to set the space between paragraphs. Paragraph spacing is set in points. If a document has 12-point text, then one line space equals 12-points, one-half line space equals 6-points, double-spacing equals 24-points.

Where To Find Paragraph Options In Word For Macro

Paragraph Indents

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An indent increases the distance between the side of a paragraph and the left or right margin. Indented paragraphs appear to have different margin settings. Word provides a variety of indents to emphasize paragraphs in a document.

Where To Find Paragraph Options In Word For Macs

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